Bid Manager

Last updated 7 days ago
Location:Parkville
Job Type:Full Time

About CSL

With operations in 35+ nations and ~27,000 employees worldwide, CSL is driven to develop and deliver a broad range of lifesaving therapies to treat disorders such as hemophilia and primary immune deficiencies, and vaccines to prevent influenza. Our therapies are also used in cardiac surgery, organ transplantation and burn treatment.

CSL is the parent company of CSL Behring and Seqirus. CSL Behring is a global leader in the protein biotherapeutics industry, focused on bringing to market biotherapies used to treat serious and often rare conditions. CSL Behring operates CSL Plasma, one of the world's largest collectors of human plasma, which is used to create CSL’s therapies. Seqirus is one of the largest influenza vaccine companies in the world and is a transcontinental partner in pandemic preparedness and a major contributor to the prevention and control of influenza globally.

We invite you to take a look at the many career possibilities available around the globe and consider building your promising future at CSL by becoming a member of our team!

Job Description

The Bid Team Manager is responsibility for undertaking specific and detailed analyses of major sourcing events to support senior management in reviewing and assessing the best submissions while capturing market intelligence. It will provide support to Business Partners by collecting, cleansing, classifying and analyzing expenditure data with the purpose of decreasingprocurementcosts, improving efficiency, and monitoring controls and compliance across all CSL categories of spend. In so, the role will contribute savings to the Procurement target across the spend identified.

Bid Analysis & Execution

  • Responsible for supporting Category Managers in the delivery of medium complexity sourcing
  • Document draft bid evaluation criteria for review by senior management
  • Review, analyse and summarise data from bid documents provided by all suppliers
  • Conduct specific analyses of bids during the sourcing process
  • Execute RFx activities including:
  • Preparation / creation of RFx, including co-ordination of supplier and user creation in sourcing platform
  • Co-ordinate signatures of non-disclosure agreements with suppliers or as defined by Category Managers
  • Management of RFx event, including functional support for users and suppliers
  • Co-ordination of responses to supplier questions
  • Handle all clarification and supplier inquiries (excluding those that are technical related) regarding the RFx submission
  • Verify all suppliers are provided with consistent and accurate information and clarifications required to respond to the RFx
  • Support the coordination of Q&A activities during sourcing
  • Conduct analysis of results / supplier responses utilising the agreed evaluation and selection criteria
  • Provide recommendation for supplier selection
  • Execute supplier selection communications (reasons for unsuccessful / successful)
  • Ensure that all necessary policies and procedures are adhered to an non-compliance reported with immediate effect

Market Intelligence

  • Review the external environment for potential suppliers for Bids, including incumbents
  • Capture and summarise all relevant supplier, project and commercial data from bids within agreed market intelligence data bases and files

Business Process & Partnering

  • Support the Business Partners in collating detailed internal sourcing requirements, e.g. through collating/harmonizing various inputs, providing, maintaining requirements templates
  • Manage local supplier relationships and performance, including dispute resolution
  • Communicate project specifications and requirements to potential vendors, and coordinate with them about project follow-up, timelines, troubleshooting, communication of terms and agreements, standards, and testing requirements
  • Work closely with the manufacturing and engineering teams to proactively identify and develop external capability to support strategic sourcing opportunities
  • Manage long-term relationships with selected key strategic suppliers to form deep, mutually-beneficial partner relationships
  • Facilitate communication among suppliers to ensure relationships are delivering their ongoing and intended optimal value

Operational Procurement Support

  • Respond to operational procurement issues, such as supply disruption, quality or other issues at sites and other large facilities that may affect the production, quality, compliance or safety of product, operation, equipment or facility.
  • Escalate and document significant or recurring issues with suppliers, supply chain, within Procurement or other parts of CSL that are (potentially) cause operational or quality issues or otherwise create unnecessary risk.
  • Create sourcing documents and execute sourcing projects for a specific good/service once a business decision is made in alignment with procurement plan and business requirements. Conduct evaluation of responses.

Supplier Management

  • Escalate and document significant or recurring issues with suppliers, supply chain, within Procurement or other parts of CSL that are (potentially) cause operational or quality issues or otherwise create unnecessary risk.

Education Requirements

Bachelor’s degree in business, economics, engineering, supply management, or related field preferred

Local language fluency; English language preferred

Experience Requirements

Five years or more procurement experience or similar business environment

CIPS / Purchasing Management Certification (ISM) or equivalent preferred

Demonstrated experience in supporting international sourcing events

Ability to define problems, collect data, establish facts, solve problems, make recommendations, and draw valid conclusions in a timely and correct manner

Excellent analytical skills

Ability to prioritize and successfully manage multiple projects/deadlines simultaneously

Excellent computer skills with ability to work in diverse applications