Company Secretary

Location:Brisbane City
Job Type:Full Time

Brisbane Airport Corporation Pty Limited (BAC), the operator of Brisbane Airport (BNE), is a proud, private, un-listed Queensland company, creating career opportunities for thousands of Queenslanders and creating economic opportunities for the state and city of Brisbane equating to more than $4 billion annually.

Role overview

Reporting to the Executive General Manager Governance, Safety & Sustainability, the Company Secretary is responsible for providing support to the Board and senior management on matters of corporate governance, board operation and administration, corporate decision-making and shareholder and board/management relations.

Key deliverables associated with this role include:

  1. Preparation of Board and shareholder materials and satisfying annual corporate compliance obligations; and
  2. Provision of accurate and timely advice, stakeholder management and achievement of objectives.

Key Responsibilities

Role Specific

  • Provide effective and efficient company secretarial service to the Board and its Committees, including keeping the Board appropriately informed and advised at all times.
  • Manage and work collaboratively with the Assistant Company Secretary with respect to company secretarial matters to ensure delivery of all of the above in a professional and timely manner.
  • Manage annual Board cycle including Board, Committee and Shareholder meetings, calendar coordination annual and periodic reports including regulatory reports to ASIC and other airport regulators.
  • Organise meetings of the Board and Board Committees including preparation of agendas, coordinating and reviewing meeting papers, preparing and issuing circular resolutions, coordinating presenters, marshalling proxies and ensuring procedures are in compliance with legal requirements.
  • Liaise with the CEO, Chairman and Board Committee Chair’s to settle meeting agenda, appropriate content and processes.
  • Provide assistance and training to authors and sponsors of Board papers, including review and editing of papers prior to finalisation and presentation to the Board, to ensure consistent high quality and meaningful papers are presented for efficient and effective Board consideration and decision.
  • Attend meetings of the Board, Board Committees and shareholders and take minutes and subsequently prepare and circulate minutes in accordance with BAC corporate policies.
  • Liaise with the CEO, CFO, Chairman and Board Committee Chair’s to facilitate effective communication between board and management and between the company and its shareholders, including managing Company Secretarial aspects, responding to Director inquiries and ensuring appropriate systems and policies are in place for confidentiality of information.
  • Provide advice and guidance to Directors, in relation to broader governance requirements including duties under the Corporations Act (Cth) 2001 and best practice Corporate Governance principles. Within this ensure the company complies with its obligation under the Act and relevant legislation.
  • Take steps to protect the confidentiality of Board matters as appropriate.
  • Organise meetings of shareholders including issue of notices, preparation of agendas, coordinating meeting papers, marshalling proxies and ensuring procedures are compliant with legal requirements.
  • Ensure BAC Group companies fulfil and comply with obligations arising under governing documents, including company constitutions and Shareholders’ Agreement.
  • Draft significant correspondence on behalf of the Board, Chairman, Committee Chairman and CEO and Executive General Manager Governance, Safety & Sustainability as requested.
  • Develop, implement, review and monitor Board and corporate policies proactively and in accordance with good governance principles.
  • Work closely with other relevant personnel and business units including the CEO, CFO, General Counsel, Head of Risk & Governance and other members of senior management or delegates to ensure the Board is fully informed on business and operational risks including workplace health and safety, aviation and security, cyber risk and other business risks.
  • Provide advice to the Board, Board Committees and CEO in respect of strategic corporate governance initiatives and coordinate and manage same.
  • Assist and work with the General Counsel, CFO and business units to finalise document execution bundles with supporting papers in compliance with delegations and authorities approved by the Board.
  • Coordinate materials for Board strategic planning activities and ensuing reporting.
  • Maintain a high standard of knowledge on good governance principles and keep up to date on material changes in corporate governance law and practices. Provide leadership and guidance to the Board and senior management in relation to corporate governance and training.
  • Work with senior management and delegates in relation to the delivery of major corporate projects (such as acquisitions, disposals, fundraisings and changes to the Company’s governing documents).
  • Maintain good record management practices in relation to the Company’s corporate library.
  • Ensure confidential and other important documents, including documents required to be kept at law, are maintained in a safe-custody area and that access to such documents is appropriately restricted.
  • Discharge the statutory duties of the Company Secretary including timely lodgement of returns/filings as required by law.
  • Maintain statutory registers.
  • Deliver training to senior management and company employees and contractors in relation to BAC Board, governance and delegations policies.
  • Operate in a highly effective, efficient and autonomous manner to deliver the objectives and responsibilities of a Company Secretary.
  • Forecast work requirements and budget requirements related to Board and Shareholder matters.
  • Report to and provide support to the Executive General Manager Governance, Safety & Sustainability to fulfil the responsibilities of the office as required.

Experience & Qualifications

  • Significant company secretarial and/or corporate advisory experience (minimum 8 years).
  • Experience in drafting governance documents.
  • Experience in evaluating and reviewing external advice

Preferred

  • Graduate Diploma in Applied Corporate Governance

Knowledge & Technical Proficiency

  • Ability to work flexible hours in line with the needs/demands of the business.
  • Ability to act commercially, and to appropriately balance commercial or operational imperatives with legal risk.
  • Ability to work collaboratively and cooperatively with the leadership team, the Board and other BAC staff.
  • Ability to build and maintain effective relationships within the business and contribute to a collaborative and harmonious environment.

Why BAC?

This is an opportunity to work with a company leading the way in Australia and be part of the development of one of Queensland's key infrastructure assets. The role will give you the opportunity to utilise your unique skills, experience and enthusiasm to help continue BAC's growth and the successful delivery projects.

Our values care, collaboration, courage and communication are embodied throughout the organisation. BAC is a forward thinking organisation, supportive of innovation and has a positive working environment.

Aboriginal and Torres Strait Islander peoples are encourage to apply.

Closing Date: 6th of April 2020

Please note, Brisbane Airport Corporation (BAC) reserves the right to close the applicant portal prior to the listed closing date.

To view our Privacy collection statement please highlight and right click to follow this link:

https://www.bne.com.au/sites/default/files/no-index/BAC_Privacy_Collection_Statement_Applicants.pdf

The application form will include these questions:
  • Which of the following statements best describes your right to work in Australia?
  • How many years' experience do you have as a secretary?
  • Do you have experience in a role which requires relationship management experience?
  • What's your expected annual base salary?