Program Administrator:

Location:Camperdown, Cumbria, Sydney
Job Type:Contract/Temp

  • Program Administrator to provide support to two large-scale projects within the Susan Wakil Health Building (SWHB) Transition Program, Faculty of Medicine and Health
  • Located at both Cumberland and Camperdown campuses
  • 12 months fixed term with potential extension for a further 6 months, Full - Time and base salary $74K p.a. plus superannuation

About the opportunity

We are in a period of exciting and significant investment in our Faculty of Medicine and Health and in order to deliver on the University’s ambitious strategic plan, we are looking for a dynamic Program Administrator to join the SWHB Program team and work under guidance of the Project Manager and support all projects within the Susan Wakil Health Building (SWHB) Transition Program. The Transition Program will deliver the successful transition of over 1500 stakeholders into the new 21,000 m2, 8 story SWHB and ensure it is operationally ready for business on day one. The Program is tasked with the exciting opportunity to operationalise the University’s first Activity Based Working (ABW) workplace, pioneer a range of new operating models and systems to support this state-of-the-art health building.

This role will provide project administration support including the maintenance of project plans, preparing status reports,documenting project timelines and highlighting milestones using appropriate tools. The role will support the Program Director and Program governance through preparation of Steering Committee agendas and minutes and monitoring of action items. General administrative support will also be required to support the project team including preparing professional presentations, maintaining document templates, financial administration and being the first point of contact for enquires to the project team. Building successful relationships will also be key as in this role you will be expected to develop and maintain productive relationships with project stakeholders across the University and external partners.

About you

The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity. As such, we see the importance of recruiting talent aligned to these values and are looking for a Program Administrator who can demonstrate the following qualifications, skills and experience:

  • demonstratable experience where you have supported a large-scale project. (Experience within a relocation project is highly desirable.)
  • confident administration skills coupled with a general understanding of a project life cycle, project documentation, project standards and methodologies
  • a “hands on” attitude and willingness to undertake a broad range of activities to support the delivery of the project
  • experience in the higher education / tertiary sector or at a complex, multi-faceted organisation is highly desirable

The ideal candidate will have confident interpersonal and verbal and written communication skills to deal with a variety of enquiries from internal and external stakeholders. Excellent organisation and prioritisation skills are also essential whilst demonstrating good adaptability to manage a varied project workload.

About us

Since our inception 160 years ago, the University of Sydney has led to improve the world around us. We believe in education for all and that effective leadership makes lives better. These same values are reflected in our approach to diversity and inclusion, and underpin our long-term strategy for growth. We’re Australia's first university and have an outstanding global reputation for academic and research excellence. Across our campuses, we employ over 7600 academic and non-academic staff who support over 60,000 students.

We are undergoing significant transformative change which brings opportunity for innovation, progressive thinking, breaking with convention, challenging the status quo, and improving the world around us.

How to apply

For more information on the position and University, please view the candidate information pack available from the job’s listing on the University of Sydney careers website.

All applications must be submitted via the University of Sydney careers website. Visit sydney.edu.au/recruitment and search by the reference number 1443/0719F to apply.

To be considered for this position it is essential that you address the online selection criteria. For guidance on how to apply visit: How to apply for an advertised position.


Closing date: 11:30pm, Sunday 15 September 2019

The University of Sydney is committed to diversity and social inclusion. Applications from people of culturally and linguistically diverse backgrounds; equity target groups including women, people with disabilities, people who identify as LGBTIQ; and people of Aboriginal and Torres Strait Islander descent, are encouraged.

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The University reserves the right not to proceed with any appointment.